Collaboration tools allow resources assigned to a workspace to cooperate sharing information and organizing their work.
Projectivity defines 3 types of Collaboration Tool:
- Notes: user can publish articles having title and content;
- Tasks: list of atomic activities having a status (planned, done, work in progress) and one or more responsibles (tasks with no responsible are marked in red)
- Meetings: list of events having status, agenda, minute and one or more participants
- The Tasks and Meetings you are assigned to (note that they may be defined in several workspaces) are shown altogether in your homepage under the My Schedule Tool.
- When a user is assigned to a task or a meeting he/she is also notified via an email with an iCalendar attachment that allows easy integration with email clients calendar (such as Microsoft Outlook Calendar and Thunderbird Lighting plugin)
- Notifications are also sent you when your tasks or meetings are modified in any way (re-planned, status changed, etc.)
Each Workspace has its own collaboration tool set. The type (framework definition) of the Workspace defines which Collaboration Tools are available.
For instance a Project might have 4 collaboration tools:
- Internal Meetings of type Meetings
- External Meetings of type Meetings
- TODOs of type Tasks
- Whiteboard of type Notes
The following images shows the Collaboration Tools page of an example workspace. It contains 3 tools: News, Meetings and Tasks of corresponding types.
Clicking on a tool on the top section displays the tools items in the middle section. In this example the Meeting tool is selected, and it contains 3 items:
- Req Doc Meeting
- Meeting with John
- Meeting with Investors
Clicking on an item shows its details in the lower section. In this example "Req Doc Meeting" is selected showing its details: meeting date 19/1/2010, start time 10:00, end time 12:30, location: London Office, the participants list, etc.
Right clicking on the Tool title gives you access to a popup a menu that allows you to create a new Meeting (showed in the image).
Right clicking on the middle section will give you access to a popup a menu allowing you to edit or delete the item (not showed in the image).
When you create or edit an item a wizard pops up. The following images show you the Edit Meeting Wizard (other tools wizards are similar).
Step 1 allows you to edit the main attribute of the meeting: date, start and end time, location, agenda and minute:
Step 1 allows you to edit the main attribute of the meeting: date, start and end time, location, agenda and minute.
Step 2 allows you to edit the meeting participants (or task responsibles).